SharePoint Alternatives: 7 Solutions for Enterprise

SharePoint has long been a convenient hub for documents, files, and internal portals. But it's getting harder for companies to keep using the platform. That's why businesses are looking for SharePoint alternatives that cover not just document workflows but also, for example, product content operations.

In this article, we cover where SharePoint holds up, where it falls short, and which content management systems are worth considering instead if your company handles a lot of product cards, photos, videos, and descriptions.

Why You Might Need to Replace SharePoint

If a company has a small file archive and just a couple of departments, SharePoint can cover the basics: storing documents and presentations, and running a simple intranet. But as content volume, sales channels, and product card versions keep growing every day, teams end up needing a more capable system.

What teams typically run into:

• Search only works by file name, with no tags or metadata, so finding the right product card or photo means digging through folders by hand.
• Image and video previews are limited, making it hard to quickly tell which version is current.
• Sharing files with outside contractors and agencies isn't easy, so teams end up relying on Google Drive instead.
• Automation is limited: bulk image resizing, tagging, and syncing product cards with marketplaces are either missing or require custom development.

These gaps eat up extra hours and lead to errors for e-commerce, content, marketing, and brand management teams. They work with text, photos, and video every day, and product cards constantly need to stay in sync across multiple channels.

What to Consider When Choosing a Content Management System

Before picking an alternative, it's worth understanding which tasks the new platform needs to cover first:

• Do you need full product catalogs (cards, attributes, images, and video) that can be filtered by dozens of parameters.
• Bulk image processing, resizing for different marketplaces, and ready-made description templates.
• Does the system need to connect to CMS, ERP, marketplaces, and other company tools via API or connectors, for example.
• Flexible role settings: who can edit content, who can only view it, and how to grant access to contractors.
• Whether you're planning for growth in data volume and user numbers.

For e-commerce and FMCG, product catalogs are critical: digital cards with images, video, and descriptions that need to be prepared for multiple marketplaces at once. That calls for bulk image processing, automatic resizing to match marketplace requirements, SEO-optimized copy, and synced updates.

7 SharePoint Alternatives for Content Work

Marketprovider

Marketprovider is a PIM system for managing product information that comes with built-in marketplace integrations and DAM-level tools: media file storage and organization, automatic image processing, and flexible access permissions.

Capabilities:

• A single database of product cards with attributes, images, video, and descriptions instead of scattered folders and spreadsheets.
• Bulk image processing: resizing, background replacement, and formatting to marketplace requirements.
• SEO optimization for product cards tailored to different channels, plus AI-options.
• Content syncing across multiple marketplaces at once.
• Guest access for agencies and contractors, with project-level permission settings.

This toolkit is especially useful for FMCG and e-commerce teams that publish and update product cards across several channels at once.

Marketprovider covers both the DAM and PIM roles in a single platform. There's no need to maintain a separate media storage system and a separate system for product attributes. The team works in one interface, and changes are instantly reflected across all related cards and channels.

MangoApps

MangoApps is an employee experience platform that combines intranet, internal communications, workforce management, and task management in one system. It supports both desk-based and frontline employees, with personalized content based on factors such as role, location, and hire date.

The platform can also work alongside SharePoint, bringing SharePoint, Teams, and Google Drive content into a unified search experience without requiring an immediate migration. It's a good fit for large organizations that need to connect office and frontline teams while keeping existing Microsoft infrastructure.

Simpplr

Simpplr is an AI-powered employee experience platform that combines an intranet, internal communications, enterprise search, and personalized content delivery. It can tailor information to employees based on their role, location, and other organizational context, while integrations connect the platform with HR and business systems.

The platform is designed for mid-sized and large organizations that want a modern intranet without the configuration overhead of a traditional SharePoint deployment. Its clean interface, analytics, and built-in engagement tools make it suitable for distributed and hybrid teams, although organizations looking for extensive visual customization or highly complex document management may find the platform more limiting.

Workvivo

Workvivo is a social-first employee experience platform that combines an internal news feed, communities, employee recognition, podcasts, live streaming, and a mobile app. Acquired by Zoom in 2023, it is designed for organizations that want to strengthen employee communication, culture, and peer-to-peer engagement.

It is particularly useful for companies where employee engagement and community are important parts of the intranet experience. For organizations with more complex knowledge management or document governance requirements, a dedicated intranet or document management platform may still be needed.

Unily

Unily is an enterprise intranet and employee experience platform built for organizations with complex structures, multiple regions, and large amounts of internal content. It combines content and document management with personalized employee experiences, enterprise search, analytics, and integrations with systems such as Microsoft 365, SharePoint, Workday, and ServiceNow.

Its strong governance and customization capabilities make Unily suitable for global organizations that need to manage different audiences, permissions, brands, and content structures from one platform. The trade-off is a more involved implementation and administration process: companies with extensive configuration and governance requirements may need dedicated teams to manage the platform effectively.

LumApps

LumApps is an employee experience and intranet platform designed for organizations using Google Workspace. It integrates with tools such as Google Drive and Calendar while providing a centralized place for internal communications, resources, and employee services.

Its personalization and multilingual capabilities make it particularly useful for multinational organizations with different content requirements across regions, roles, and business units.

Firstup

Firstup is an employee communications platform focused on personalized content delivery and employee journey orchestration. Its Intelligent Delivery Engine helps determine which channel and when a message should reach each employee, while audience segmentation allows communications teams to target specific groups.

The platform is best suited to large enterprises with complex internal communications programs and multiple employee journeys. Its intranet is an additional component rather than the core of the platform, so companies primarily looking for knowledge management may need a more dedicated solution.

Feature Comparison

How to Switch Systems Without Losing Anything

We recommend moving in stages:

1. Audit your content. Determine how many product cards, files, versions, and channels you have, and where it all ends up.
2. Pick a pilot area. Move one department or one type of content. For example, product cards for a single category onto the new platform.
3. Test the processes. Check how search, access permissions, and marketplace syncing work before rolling it out to the rest of the team.
4. Train your staff. Run onboarding, prepare guides, and assign owners within the department.
5. Scale the rollout. After the pilot, gradually bring in the remaining product categories, departments, and sales channels.

This approach reduces the risk of data-migration errors and gives the team time to adapt to the new tools without losing momentum on current work.

Why It's Time to Move on from Manual Content Management

The more product cards, sales channels, and people working with that content a company has, the higher the cost of a mistake. Product manufacturers keep running into the same issues: the wrong image size on a marketplace, an outdated description, a lost file version.

A content management system solves this: all product data lives in a single interface, updates apply instantly across Amazon, eBay, and other marketplaces, and you can set standards for each channel in advance. This cuts down on errors and speeds up launching new marketplaces and products without introducing new ones.

To simplify product content work, you can use Marketprovider. The platform streamlines catalog management, image processing, and syncing product cards with marketplaces.

Frequently Asked Questions

How is a PIM system different from a plain file storage tool like SharePoint?

A PIM system stores structured product cards: attributes, images, descriptions, and content-readiness status for each channel. SharePoint doesn't support that kind of logic. It stores files without tying them to a product structure.

Can you switch from SharePoint to another system gradually, without stopping work?

Yes, most companies migrate content in stages. They start with one department or content type, test the process, and only then move the rest of the team over.

Is Marketprovider only suitable for large businesses?

No, the platform scales to fit your catalog size, from a small team with a few hundred products to a retailer with tens of thousands of cards and multiple sales channels.

If you want to estimate what switching to a PIM system would cost for your specific catalog, start with a trial access to Marketprovider, and our team will help you find the right plan.